Structured Authoring includes a standard approach toward technical documentation. The content layout follows a pre-determined set of rules where the styles and formats are irrelevant. The following are the features of Structured Authoring –
- Structured content relies on XML.
- Rules control the structure and the content. Software enforces these rules over a Schema or DTD specifying a section should carry a title and follow a procedure in gradual steps.
- Semantic tags categorize the structured content and show the content type.
- Structured Authoring separates layout and contents. Technical writers do not concern themselves with formatting that CSS and XSLT style sheets separately apply.
- Technical documentation becomes consistent and effective with reusing content—the semantic tagging tables and the structure help in this process.
- It facilitates and eases publishing technical content. It then applies dynamic formatting separately.
- The structure is hierarchical or nested.
- Team collaboration eases with Structured Authoring. In addition, its consistency helps better operational performance on component content management.
Structured Authoring for Better Technical Writing
Structured Authoring helps you define and initiate a steady arrangement of documented information. Unstructured publishing involves content that follows the rules and styles set by the editors.
Structured Authoring follows content rules within a consistent structure throughout similar information.
An example of structured Authoring can include the enforcement of rules like –
- A bulleted list with a minimum of two items.
- A heading that follows with a paragraph.
- A table should include a heading row.
- A graphic should possess a caption.
These rules remain defined either as an XML schema or a DTD or document type definition.
Structured Authoring involves a standard and systematic approach to creating content. It incorporates topic-based architecture, constricted writing environments, and modular and systematic labelling. It also separates both form and contents.
The term “structured authoring” applies over several writing approaches where it loses its core meaning. For example, technical writing is generally structured because the approach to the writing process is systematic.
However, the current definition of structured Authoring is a standard systematic approach to developing different content incorporating the information. It uses metadata modular, XML-based semantic mark-up, and topic-oriented information architecture. Structured Authoring involves a constricted writing environment that includes software regulations, reusing content, and differentiating form and content.
The Nature of Structured Content
A structured content involves different structural elements like texts and images for your readers. This structure helps you manipulate, handle and change the content’s underlying code in separate formats. Other systems can process it in different ways.
It helps firms to develop, share and deliver content in various languages over several channels and AI applications. It manages the content with XML data over concepts, titles, paragraphs, tags, images, and authors.
Structured content authoring helps remove the tedious copy-pasting activity on your content. You can improve your brand promotion over published web pages with timely assignment writer help.
You must create materials for one purpose where the individual pieces are separately in the organization. You should also consider how fast materials become out-of-date, which makes them difficult to fetch with search. The process becomes expensive in the long run. But structured content can make things better for you.
The Benefits of Structured Contents
- Allocates locations for content authoring– Content contributors work on the backgrounds. They contribute their content to a CMS like Google Docs or Microsoft Word that lacks decorative designs. It helps content creators focus on their writing than getting distracted by irrelevant issues. CMS adoption increases with better content development.
- Develops Discoverable Assets– The decentralized approach can make authors strive to find their editing assets. Several WYSIWYG editors can cause incorrect versioning with similar contents. You can increase searches on smaller topics through tags and structured content authoring fields.
- Expands Information Exchange– CMS that involves structured content authoring can help import and export XML content. However, content management over vast WYSIWYG (what you see is what you get) editors is difficult for publishing across several outputs via copy-pasting.
Structured content authoring can have the following benefits such as –
- Users require no training
- Offers credentials to different disparate systems.
- Increasingly sustainable– Structured contents are built for the future. It helps deteriorate or break down content so it can appear anywhere. Any content is not disposable to a single website. They can be reused for reapplication on other parts.
- Saves valuable time– The COPE method makes content more manageable. It helps to introduce a single common change that applies throughout the necessary parts of the website.
- Simpler omni-channel publishing– With the increasing digital communication channels, structured content facilitates content repositories for access to different channels. This process increases the total number of repositories. Now publishers can develop their content and connect them to any outlet over web services and APIs.
- Improved website performance– Setting up a structured content regime can help you increase CTR (click-through rates) and conversions. Once people discover your content, it gets increasing attention, which produces more CTR.
- Gain more snippets – Content structuring lets you obtain better and feature-rich snippets over popular search engines like Google. It’ll help your information to appear at the top of Google’s SERP.
- Better opportunities for voice search results– Proper content structuring can improve your content to function with voice search results that appear in featured snippets.
A Guide to Using Structured Content
First, you must realize that structured content is not only a technical issue but also a writer-developer problem.
Developing, utilizing, and managing structured content requires a proper mindset and a shift for all, including writers, design groups, and software developers.
You can make the best approach to your structured content by fetching assignment help services. However, they will advise you to take these approaches –
- Begin small– It’s always best to take a small approach when working with structured content.
- Use a tiny microsite– You can test a new CMS that supports the structure and entity, content models.
- Start with fewer risks– You can start with the lower stakes and take gradual steps forward.
- Share your successes– You can expand your scope with early adopters.
- Apply business languages– While working with structured content, use the method of conversation you use with them.
Structured Authoring can improve your technical writing capabilities with easy-to-read content. They enable you to create better information-rich contents for your readers to enjoy. Applying them to your website can help you increase your audience.
Danny Lloyd is an expert in structured authoring techniques and has been a professor for the past two years. He is also associated with EssayAssignmenthelp.com.au as an online tutor. In addition, Danny loves to explore new concepts and ideas.